Satisfactory Academic Progress

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SATISFACTORY ACADEMIC PROGRESS FOR FINANCIAL ASSISTANCE RECIPIENTS

Section 668.16(e) of the student general provisions requires that students receiving financial assistance be making “satisfactory academic progress” toward an educational goal (degree) in order to be eligible for Title IV funding. These programs include Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Teach Grant, Federal Perkins Loan, Federal Work Study, and Federal Direct Stafford, Unsubsidized Federal Direct Stafford Loans, and Federal Direct PLUS Loans. This policy also includes all funding from the State of Kansas and Kansas Wesleyan University programs.

Kansas Wesleyan University has established a framework for evaluating a student’s progress to achieve an educational goal (degree) within a given period of time. This includes a qualitative measure (cumulative grade point average) and a quantitative measure (pace toward graduation).

POLICIES FOR SATISFACTORY ACADEMIC PROGRESS—UNDERGRADUATE STUDENTS

The Student Financial Planning  Office will determine the satisfactory progress of each undergraduate student receiving financial assistance enrolled in the traditional program at the end of each payment period (fall, spring, and summer semesters) and notifications will be sent by mail to students.

The cumulative progress is measured, including credit hours attempted at Kansas Wesleyan University, as well as credit hours attempted and earned from other post- secondary institutions as reflected on the official Kansas Wesleyan University transcript (including remedial and ESL courses).

 To maintain satisfactory academic progress the following two criteria must be met:

The cumulative grade point average must be as follows:

Cumulative Grade Point Average

Number of Attempted Credit Hours

Minimum Cumulative GPA

1-27.99

1.7

28-43.99

1.8

44-59.99

1.9

60 or more

2.0

Pace (Percentage of Completion)

Students must successfully complete 66 percent of all credit hours attempted as appearing on their official academic transcripts (cumulative credit hours earned/cumulative credit hours attempted). This includes all enrollment periods whether or not financial assistance was requested or received. The following grades count as completed credits: A, B, C, D, P, S, CR, I/B, I/C, and I/D. The following grades count as attempted credits, but do not count as completed credits: F, U, I/F, I, and W. The following grades affect the cumulative GPA: A, B, C, D, F, I/B, I/C, I/D, and I/F. Repeated courses are included in the cumulative attempted credit hours. However, the course with the highest grade is included in the cumulative grade point average.

Maximum Time to Complete Undergraduate Degree

The maximum time frame for undergraduate financial assistance eligibility is 186 credit hours attempted at Kansas Wesleyan University or any other institution. The time frame considers all hours attempted regardless of whether or not the student has ever received financial assistance. Some institutions may offer academic forgiveness or fresh start programs. However, federal student aid regulations make no provisions for these programs and all historical credit hours attempted will be included when reviewing for satisfactory progress.

Students with Completed Bachelor’s Degree

Students with a completed bachelor’s degree will be eligible for federal Direct Stafford and Unsubsidized Stafford Loans for a subsequent bachelor’s degree, provided the aggregate loan limit has not been exceeded. These students are also eligible for Kansas Wesleyan University scholarship and grant programs not based upon financial need.

Financial Assistance Warning

Students who do not meet the satisfactory progress standards will be placed on warning and are eligible to receive financial assistance during the warning semester. Students meeting the satisfactory progress standards after the warning semester will be removed from warning. Students admitted to KWU as a provisional or probationary student will enter on warning status. Students may not have more than one successive period of financial assistance warning. Warning status may not be appealed. Students currently on financial assistance probation or extended probation are considered on financial assistance warning.

Financial Assistance Suspension

Students who do not meet the satisfactory progress standards during their warning semester will be placed on financial assistance suspension and become ineligible to receive future financial assistance until the standards are met.

Financial Assistance Appeal, Probation, and Academic Plan

Students who have been placed on financial assistance suspension may appeal their suspension status by completing and submitting the appeal form with appropriate documentation. Appeals should be made for special circumstances such as the death of a relative, an injury or illness of the student, etc. The student’s appeal must explain why the student failed to make satisfactory academic progress, and what may have changed in the student’s situation that will allow the student to demonstrate satisfactory academic progress at the next evaluation. An appeal will not be heard if the student has been dismissed from the university or if the student owes an outstanding balance to the university. The deadline for appeal is 30 days after the date of the notification letter or the last day to add classes for the semester, whichever occurs earlier. Appeals should be submitted to and are reviewed by the appeal committee in the Student Financial Planning Office, Pioneer Hall 285

If the appeal is denied, the student will remain on financial assistance suspension and must pay for educational costs until satisfactory academic progress standards are met. If the appeal is approved, the student may be placed on either financial assistance probation for one additional semester or an academic plan for one or more semesters. During semesters of probation or academic plan, the student’s federal financial assistance eligibility will be reinstated. The academic plan may involve the inclusion of a graduation plan and timeline for degree completion.

Students placed on financial assistance probation must meet satisfactory academic progress standards in order to receive financial assistance for semesters beyond the probationary semester. Students unable to meet satisfactory progress standards within one semester due to the pace criteria or exceeding the maximum 186 cumulative credit hours attempted may be placed on an academic plan instead of financial assistance probation. Progress must be made toward the academic plan in order to receive financial assistance for subsequent semesters.

POLICIES FOR SATISFACTORY ACADEMIC PROGRESS—GRADUATE STUDENTS

The Student Financial Planning  Office will determine the satisfactory progress of each graduate student receiving financial assistance at the end of graduate school session (FG1, FG2, SG1, SG2, SU) and notifications will be sent by mail to affected students. The above policies related to financial assistance warning, suspension, appeal, probation, and academic plan will also apply to graduate students.

To maintain satisfactory academic progress the following two criteria must be met by graduate students.

Cumulative grade point average (GPA): Graduate students must maintain a cumulative grade point average of 3.000 or higher.

Pace (Percentage of Completion): Graduate students must complete 66% or more of the hours attempted over the history of their graduate college credits (cumulative credit hours earned/cumulative credit hours attempted). This will include transfer hours from other institutions as well as all graduate credit hours at Kansas Wesleyan University. The following grades count as completed credits: A, B, C, D, P, S, CR, I/A, I/B, I/C, and I/D. The following grades are counted as attempted credit hours, but do not count as completed credits: F, U, I/F, I, and W. The grades of F and I/F affect the cumulative GPA.

Maximum Time to Complete Degree: Graduate students must complete a degree within a maximum of 45 attempted graduate credit hours (150% of the normal program length of 30 credit hours).